Event Coordinator - Luxury Events Space

Be the Heartbeat of Extraordinary Events!

Step into a role where no two days are the same, and every event is unforgettable. As Event Coordinator, you'll be joining The Engine Rooms, London’s luxury event space, where creativity meets classic cars and captivating venues.

If you’re organised, proactive, and ready to make a splash in the events world, this is the opportunity you've been waiting for.

Ready to be part of something extraordinary?

Role Info:

Event Coordinator
London
£25,000 - £30,000
Plus Benefits Including 3% Commission on all Events you Bring in, Pension, 20 Working Days Holiday Plus Bank Holidays
Full Time - Permanent
Hours: 9.30-5.30, Monday to Friday (evenings and weekends where needed and time will be given off in lieu where weekends and evenings have been worked)
Reporting to: Head of Events

Company: Luxury London Events Space

Your Background / Skills: Events, Customer Service, Supplier Relations, Administration, Marketing
Sectors: Events, Customer Service, Admin

About us:

The Engine Rooms is a new, exciting, and capturing event space and restaurant based in North London. The venue comprises multiple unique spaces, from cosy private dining rooms to expansive areas perfect for conferences, exhibitions, and celebrations. The classic car showroom, holding one of the largest classic and exotic supercar collections in the world, adds a fascinating backdrop, making every event feel vibrant and memorable.

From a sourdough pizza restaurant to an enchanting wine shop, you’ve got all the vibes right here in one place.

The Opportunity:

As Event Coordinator, you will be at the very epicentre of all our events held at The Engine Rooms. This is an exciting and diverse role where you will be responding proactively to new enquiries and seeing them through to the actual event, running the day to day client events, marketing events, meeting clients and any other promotional projects.

This role would be a perfect fit for someone who is creative, organised, dynamic, proactive and committed. Working alongside the leadership of the Head of Events (HOD), you will help develop the events that we host at the venue, will be involved with building relationships with external suppliers and will assist the HOD with running an organised and well structured department.

What your day might look like:

+ Organising calendars, appointments and event diaries
+ Responding to initial enquiries and arranging site visits with clients, vendors and other third parties
+ Handling day-to-day admin-based duties such as contracts, quotations, function sheets and reporting
+ Managing client budgets and invoicing
+ Overseeing events, supervising suppliers, and caterers
+ Resolving problems and managing client’s expectations prior to the event
+ Be able to liaise with third party organisations and suppliers
+ Assisting with marketing tasks such as managing online platforms, building contacts in the corporate and event planning sectors

About you:

+ Excellent verbal and written communication skills
+ Friendly and professional manner
+ Extremely organised and detail oriented
+ Excellent problem-solving skills with the ability to be flexible and adapt to change
+ Forward thinking and positive
+ Able to work unsupervised and deliver quality work
+ Able to manage budgets

Sounds like a good fit? Apply here for a fast-track path to our Leadership Team.

Your Experience / Background / Previous Roles May Include:
Events Administrator, Event Planning Assistant, Events Assistant, Venue Events Coordinator, Junior Events Planner, Administrative Assistant, Client Services, Customer Service.

Application notice... We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect you may be contacted by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.